Deferral Policy

• 60 days before race day - 75% of your entry fees can be deferred to another Heads or Trails event

• 30 days before race day - 50% of your entry fees can be deferred to another Heads or Trails event

• 21 days before race day - No deferrals. No Refunds. No Exceptions. At this point, all of our race expenses have been incurred to put on a fantastic event! We cannot offer any exceptions beyond this point and we appreciate your understanding.

• All deferrals are redeemable within one calendar year from the deferral date

• An entry may only be deferred once

• If you have a prior deferral from an FVTR race, please email kara@headsortrails.ca to redeem your deferral.

Race Cancellation Policy

• If the race is unable to proceed in person for any circumstances including, but not limited to, weather, acts of nature, covid-19, or other circumstances, the event will move ahead virtually. If this is not possible, all racer entries will be deferred to the same race the following year.

Other Important Details

• Transfers: Bibs are non-transferable to another racer under any circumstance.

• Refunds: As a series, we do not offer any refunds. However, we have added a third-party refund option that can be purchased with your race entry during registration. This insurance coverage is completely separate from Heads or Trails, so PLEASE read the insurance details carefully before purchasing to understand what the insurance policy covers!

• Changing Distances: You may request to drop down in distance within the same event at any time with no cost incurred. There will be no refund provided for the difference in cost.

• Use of Imagery: Many of our events will have professional photographers capturing the day. Heads or Trails reserves the right to use any images or video recordings taken of participants, spectators, volunteers, and staff during the course of the event.